Event Planning

So you're planning an event? Well you've come to the right place! Whether it's a private event, an athletic tournament, or a public festival, we can help you make your event permitting process as easy as possible. From services to permitting assistance to best practices, our Special Events division can make it happen! Please allow 30-60 days for most permits to be processed. A hard copy of the park permit can be requested through our Special Events Division at 891-3887.

Private Events (Parties, Weddings, Family Reunions, etc.)

When planning a private function at one of our beautiful parks, you'll need to complete a few things before you send out the invitations. If you need additional services such as trash cans or audio services, please see Services Offered below.

• Park Permit Application

Athletic Tournaments

If you are a tournament organizer, group or non-city sports league who would like to reserve a field, you can do so by following the field reservation process.

Public Events (Runs, Festivals, Block Parties, Fundraisers, etc.)

Residents, Visitors and Businesses of Tallahassee LOVE Special Events! The Special Events Division permits over 300 events per year and we want yours to be next! Once you've checked the date availability at the park or location you are interested in, please complete at minimum the Special Events Application and return to the Special Events Division. Your event will be processed and you will receive an email with a checklist of items still needed along with your cost estimate.

• Special Event Application
• City Alcohol Application
• Fireworks Permit
• TPD Officer Service Agreement
• Tent Permit
• Exclusive Trail Use Agreement

Services Offered

Audio
The City offers Audio services including technicians and equipment for special events and functions on a limited basis. Events are limited to evenings and weekends only. Our staff is equipped to handle all types of indoor and outdoor events from press conferences and meetings, to live bands and dance accompaniment. Please be sure to download the request form above to schedule your date today!

Staging
Need a stage? We have that too! The City owns two stages, the Riser Stage and Showmobile Stage. Our riser stage, seen at events such as the Summer Concert Series and Winter Festival, is a stage made up of 4' by 8' pieces that can make a stage up to 24' by 16'. There are 12 pieces available and the stages stands approximately 15” off the ground. The cost for this stage is $206.75 + tax for non-profit organizations or $516.50 + tax for others. Our Showmobile Stage has been seen at all Downtown Get Downs, Winter Festival and Celebrate America to name a few. The stage surface measures 32' by 15' with a height of 4' off the ground. The cost for the showmobile is $82.75 per hour + tax if applicable for non-profit organizations and $98.25 per hour + tax for others. A 4 hour minimum is required for all Showmobile rentals.

• Barricades

There are also those times where crowd control is needed whether it's for a parade or a public event serving alcohol. PRNA can deliver barricades to your event site and pick them up for a minimal fee. There are 284 eight foot barricades available for rental.

Other City Services
Other services the City offers for events include, trash cans, street sweeping, electrical hook up, street closures, security and much more! These items may be requested through the Special Events Application.

Mobile Food Vendor Program
Do you have a Food Truck? A Food Trailer? A Hot Dog Cart? This program is for you! The City offers locations downtown and throughout our City parks where you can park your truck, cart or trailer and sell your wonderful cuisine! Complete the above application and provide all requested documentation and we can get you permitted today!