TPD | Public Records Request Fee Schedule

1. AUTHORITY
   The fee schedule below complies with City Commission Policy 140, Public Records Release Procedures and FS Chapter 119, Public Records.
2. PAYMENTS AND EXEMPTIONS
   1. Except as noted in subsections C and D below, prior to the release of any records, payment must be received.
   2. Payments may be received in cash, check or money order.
   3. There will be no charge for the first seven (7) pages of the requested records.
   4. There will be no charge for an incident report where a listed victim is requesting the report unless the request is considered an extensive request (see definition).
   5. Per FS 316.066 (2)(a) traffic crash report information is confidential and exempt from disclosure for a period of 60 days after the date the crash is reported, but the Department may release traffic crash reports in response to a public records request to certain persons and entities as described in the statute.
      1. Persons and entities who may receive a crash report as an exemption to FS 316.066 (2)(a) include: the parties involved in the crash, their legal representatives, their insurance companies and agents, prosecutorial authorities, law enforcement agencies, the Florida Department of Transportation, county traffic operations, victim service programs and certain print and broadcast media as defined in the exemption.
      2. In order for the Records Custodian or designee to release a traffic crash report within the 60 days following the crash, the person requesting the information must:
         1. Present a valid driver's license or other photographic identification,
         2. Present proof of status or identification which demonstrates their qualifications to access the information, and
         3. File a written, sworn statement they will not use the information from a crash report for any commercial solicitation of accident victims or knowingly disclose the information to any third party for the purpose of such solicitation.
   6. The requester shall be charged for copies according to the following schedule (first 13 rows):

Type	Size	Quantity	Cost
Xerox (1 side)	11x17 or smaller	1 to 7 copies	Free
Xerox (1 side)	11x17 or smaller	8th and subsequent copies	$0.15/page
Xerox (2 sides)	11x17 or smaller	1 to 7 copies	Free
Xerox (2 sides)	11x17 or smaller	8th and subsequent copies	$0.20/page
Xerox	Larger than 11x17	Each	Actual Cost
Micrographic	8.5x14	Each	$0.15/page
Audio Tape	Cassette	Each	$5.00
Compact Disk	Standard	Each	$1.00
DVD/Flash Drive	Standard	Each	$20.00
Misc. Items		Each	Actual or best estimated cost
Background Checks		Each	$5.00
Fingerprinting	Card	Each	$10.00
**Note: Additional charges will apply for postage if necessary

7. If the requester desires certified copies, the Records Custodian or designee is responsible for adding an additional charge of $1.00 per document to be certified.
8. Videotapes and Audiotapes will not be certified.
9. When a public records request is deemed an extensive request (see definition) a special service charge will be assessed.
   1. The fee is in addition to the cost of the requested record(s).
   2. The fee is based on the lowest hourly rate for the staff member capable of providing and/or redacting the records.
   3. Examples of an extensive request include, but are not limited to, the following:
      1. Extensive preparation of records for inspection by redacting exempted information,
      2. Extensive transfers of electronic data to disk or tape or other data file transfers,
      3. Extensive investment of time to retrieve and re-file records for copying or inspection, or
      4. Extensive investment of time to supervise the inspection of records.
   4. Definition of Extensive Request: When the nature or volume of a public records request to inspect, examine, or copy a record requires extensive use of information technology resources and/or extensive clerical or supervisory assistance, and fulfilling the request exceeds 15 minutes.