Organizational Development Bureau
Building & Fleet
The Building and Fleet maintains 93,000 square feet of facilities space situated on 7 acres of land. They are also responsible for working with City Fleet to see that all of the department's 485 vehicles assigned to the agency are serviced, operational and meet requirements for utilization.
PSC is the focal point of all department activity. It operates 24 hours a day, 7 days a week, 365 days a year. We are often the first point of contact the public has with the Police and Fire departments. The section is equipped with an 800 MHz radio system, Computer Aided Dispatch (CAD) system to monitor officer activity, Automatic Vehicle Locator (AVL/GPS) global positioning satellite that tracks the location of every patrol car, and an FCICII/NCIC 2000 system.
Public Safety Communications Operators (PSCO) perform a full range of radio and telephone operational duties during their shift. Call takers are required to process and prioritize incoming calls for law enforcement and fire service. Each of our PSCOs has completed an intensive in-service training program under the guidance of certified and experienced Communication Training Officers (CTO), which begins with a six-week training academy. New PSCOs are cross-trained through the four positions in the PSC section. The progression is normally completed within a year, but is flexible to compensate for varying abilities and situations.
Many PSCOs describe their job as "an octopus taking a roller coaster ride." The nature of their job requires them to perform multifunctional tasks while responding to callers who are often panic-stricken, scared, or angry. It is the job of the call takers to obtain critical information as accurately and quickly as possible to officers or fire fighters. The job can be challenging and stressful, but is also very rewarding. Many derive a great deal of satisfaction knowing that every day they are able to be a part of helping people resolve difficult circumstances in their lives. Knowing that by giving 100% they make a difference.
Crime Analysis Unit
The Tallahassee Police Department Crime Analysis Unit (CAU) is located within the Trends and Tactics (TnT) Section for the purpose of developing and organizing crime pattern and crime trend information, and disseminating information to the members of the Department for use in crime prevention and crime solving strategies.
The Crime Analysis Unit is staffed with civilian personnel which includes one Supervisor and two Crime Analysts. The staff completes assignments primarily related to general Crime Analysis and Tactical Analysis. It also, during the course of staff assignments, completes tasks related to Intelligence Analysis, Investigative Analysis, Strategic Analysis, Administrative Analysis and on occasion, Patrol Operations Analysis. The unit also responds to law enforcement and non-law enforcement (internal and external) requests for assistance.
The Crime Analysis Unit is responsible for reviewing police reports and all related documents for the purpose of providing timely and pertinent information to the agency's personnel. This information is relative to crime series, patterns, and historical data. The daily tasks of the unit are instrumental in planning and deployment of personnel for crime prevention efforts, deterrence of criminal activity and assistance with case clearance.
Many hours are expended to verify correct crime information relating to classification, general incident information and potential suspects. This information is prepared for dissemination on a daily basis in Daily Reports and Patrol Operations Information Packets. These information packets are used for patrol operations' directed patrols and planning meetings.
With the creation and implementation of the new Organizational Development Bureau, the unit has been tasked with monitoring and reporting on the TnT four initiatives: Burglary activity, Robbery activity, Traffic activity and firearm involved incidents. Strategies are continually discussed with CAU personnel and lieutenants representing the other divisions of the Department.
As part of its Tactical Analysis assignments, the unit develops tactical bulletins that contain analytical summaries of identified patterns, series or trends along with corresponding maps and suspect/arrestee profile information. With the computerization and enhanced applications, the staff can focus on identification of two types of patterns associated with reported crime events: 1) Analysis of Geographical Crime Patterns and 2) Similar Offense Patterns Analysis.
Some of the more specialized skills and tasks include simple to very complex link analysis charting for large scale and major investigative cases. The unit has a significant role in the area of problem identification and subsequent problem resolution as it relates to the Phased Response Plan (PRP). PRP was implemented through the efforts of the Criminal Intelligence Unit and Crime Analysis Unit. This helps with immediate responses, plans, strategies and resource allocation to address manageable problem areas or people of interest.
Property & Evidence
The Property and Evidence Section is responsible for archiving and storage of evidence. The effective investigation and prosecution of criminal cases is dependant upon the safeguard and integrity of critical evidence. The Property and Evidence Section manages and tracks over 99,000 pieces of evidence and other property.
All submitted evidence and found property is catalogued, tracked, and maintained with strict attention to the chain of custody. All property is entered into a state of the art database with enhanced security.
The central repository for official police reports and documents is the Records Management section. These reports include offense reports, field interviews, trespass warnings and accidents. Records Management is also responsible for processing uniform traffic citations. The section is comprised of four specific functions:
- Customer Service Assistance which assists customers, external and internal, with phone, walk-in, and mail requests for reports. This also includes background checks for law enforcement agencies;
- Records Technicians are responsible for processing, analyzing, and entering reports into the Records Management System database. This data is used by investigators and for the FBI/FDLE Uniform Crime Report (UCR);
- Microfilm is responsible for report archives, scanning/imaging, and micro-filming police documents. These functions are performed in accordance with Florida State Statutes regarding report retention and destruction. This unit is also responsible for processing court-ordered seals and expungements; and
- Report Intake is responsible for the intake of and retrieval of all submitted reports to the Records Management Section. This includes quality control and report tracking to ensure that reports have been received correctly and all accompanying documents are included, i.e. arrest tickets, supplements.
The following is the average activity for just one month in the Records Management Section:
- 1180 walk-in customers assisted
- 1819 phone calls (1465 processed for requests)
- 2400 citations processed
- 900 accidents processed
- 25,000 pages microfilmed
- 25 court ordered seals and expungements processed
- 2400 offense reports received
- 340 trespass warnings received
- 200 field interview reports received
- 3048 piece of incoming mail
- 825 pieces of outgoing mail
Responsible for providing up to date information on the primary topic areas in law enforcement, the training section is staffed by agency experts that coordinate firearms, defensive tactics, use of force, emergency vehicle operations and all required/advanced general police topics. The training section also hosts various courses provided by professional instructors and training centers from around the country. As a courtesy, we open many of the courses we host to other agencies in the area.
If you have any questions about future courses, or need any other assistance please call (850) 891-4368.