City Commission Policy 126 - Disclosure of Representation
DEPARTMENT: Treasurer-Clerk
DATE ADOPTED: May 26, 1993
DATE OF LAST REVISION:
126.01 AUTHORITY: City Commission action of May 26, 1993.
126.02 PURPOSE: The purpose of this policy is to require that persons who appear before the City Commission disclose the person(s), firm or company he or she is representing, if other than themselves or member of their immediate family. This disclosure is essential when these persons are being compensated either directly or indirectly for such representation.
126.03 DEFINITIONS:
Representative: A person shall be deemed to be acting as a representative if he is directly in the employ or being paid a fee or will receive other economic benefit to speak on behalf of another.
126.04 GENERAL STATEMENT: It is the policy of the City Commission to comply both with the letter of the law and general intent of the "Sunshine Law" in order to maintain a government that is open to all citizens. To this end, consistent with the requirement any individual who wishes to influence the actions of the City must likewise disclose his or her relationship(s) with the clients.
126.05 SCOPE AND APPLICABILITY: This policy will be applicable to all individuals who appear before the City Commission at a City Commission meeting.
126.06 GUIDELINES:
- All persons who wish to appear before the City Commission meeting will be required to complete a speaker's slip form (see attachment) prior to making any remarks. All categories on the speaker's slip should be completed for purposes of the official record. All speakers who are being compensated directly or indirectly for such representation must identify individual, firm or business being represented. Individual are strongly encouraged when meeting individually with Commissioners or staff to disclose if they are there representing another. Prior to the appearance of the speaker, the City Treasurer-Clerk or other official will state, for the official record, the person(s) the speaker is representing.
- Notice of this policy will be included on the speaker's slip form used to register appearances at meetings of the City Commission. Additionally, notice of the need to advise members of the Commission and staff of this representation policy shall be posted outside of the City Commission Office.
126.07 AMENDMENTS: It shall be the responsibility of the City Treasurer-Clerk to administer this policy and make recommendations for amendments after consultation with other appointed officials.
126.08 EFFECTIVE DATE: This policy will become effective immediately upon adoption by the City Commission and will remain in effect until repealed.
Sunset - June 1, 1998.