CITY OF TALLAHASSEE
CITY COMMISSION AGENDA ITEM
ACTION REQUESTED ON: September 10, 2009
SUBJECT/TITLE: Approval of Resolution Nos. 09-R-21 and 09-R-22 and Acceptance of Supplemental Joint Participation Agreements with the Florida Department of Transportation
TARGET ISSUE: N/A

STATEMENT OF ISSUE

The Aviation Department has received supplemental Joint Participation Agreements (JPAs) from the Florida Department of Transportation (FDOT) for Terminal Rehabilitation Improvements (COT No. 07125, FDOT No. 22678119401, Resolution 09-R-21) and Marketing/Promotional Studies, Plans, Programs and Materials (COT No. 99111, FDOT No. 22679219401, Resolution 09-R-22). These projects are in the Airport’s approved Capital Improvement Program (CIP). FDOT matching grants are required to be executed in the form of a Joint Participation Agreement (JPA) and a resolution, authorizing acceptance of that JPA. The Aviation Department seeks approval of the Resolutions and authority to execute the JPAs.

RECOMMENDED ACTION

Option 1: Approve Resolution Nos. 09-R-21 and 09-R-22 and authorize the execution of Supplemental Joint Participation Agreement Nos. 22678119401 and 22679219401with the Florida Department of Transportation.

FISCAL IMPACT

$1,554,101 FDOT Grant Funds for the Airport Capital Improvement Program. Matching funds are already provided in the approved Airport CIP. Budget and Policy has reviewed this agenda item and concur that it meets budget guidelines.

Kenneth M. Austin, Director of Aviation

Anita Favors Thompson, City Manager

For information, please contact: Michael Clow, A.A.E., Airport Capital Program Administrator, ext. 7530

SUPPLEMENTAL MATERIAL/ISSUE ANALYSI

HISTORY/FACTS & ISSUES

The Airport receives funding for its approved Capital Improvement Program (CIP) from a variety of sources, including the Florida Department of Transportation (FDOT). Funding from FDOT comes in the form of Joint Participation Agreements (JPAs). For FY10, those JPAs include:

• Supplemental Joint Participation Agreement Number Two for the Terminal Rehabilitation Improvements, Resolution No. 09-R-21 (COT No. 07125/FDOT No. 22678119401) increasing the JPA by $1,429,101. The Terminal Rehabilitation Project is a 12 year, $25 million project to rehabilitate, refurbish, and repair electrical and mechanical systems in the Ivan Munroe Terminal and make other improvements to freshen the 20 year old building. Items completed include the new Passenger Information Displays, HVAC system improvements, restroom improvements, and the new baggage claim system. Items in work include improvements to the Terminal emergency power system and front automatic doors. Future improvements include repairs to the roof and building structure to prevent water intrusion, additional HVAC system improvements, and replacement of flooring and ceilings.
• Supplemental Joint Participation Agreement Number Two for the Marketing/Promotional Studies, Plans, Programs and Materials, Resolution No. 09-R-22 (COT No. 99111/FDOT No 22679219401) increasing the JPA by $125,000.

FDOT requires the Airport to match these funds. Matching funds for the Terminal Rehabilitation Improvements project (COT No. 07125) and Marketing/Promotional Studies, Plans, Programs and Materials project (COT#99111) and are already included in the approved Airport CIP.

CHARITABLE CONTRIBUTIONS

N/A

OPTIONS

1. Approve Resolution Nos. 09-R-21 and 09-R-22 and authorize the execution of Supplemental Joint Participation Agreement Nos. 22678119401 and 22679219401with the Florida Department of Transportation.

Pro - This option would add $1,554,101 in FDOT Grant Funds to the Airport CIP, allowing the Airport to complete its Capital Improvement Plan. This option will also enhance the Economic Development opportunities in the community by creating contracting opportunities for local firms.

Con - Reduces funds available for grants to other airports in the state.

2. Do not approve Resolutions or acceptance of JPAs.

Pro - This option would free these funds for use at other airports in the state.

Con - This option would result in the loss of $1,554,101 in FDOT Grant Funds and would have a negative impact on the Airport’s ability to complete its Capital Improvement Plan.

ATTACHMENTS/REFERENCES

Resolution Nos. 09-R-21
Resolution Nos. 09-R-22