City Commission Meeting Summary - March 25, 2009
The City Commission met in regular session and took the following action:
Item 1 - Accepted the presentation of the Capital Area Community Action Agency (CACAA) Annual Report and Budget for 2007-2008, and a briefing on the distribution of Federal Economic Stimulus funds, presented by Dot Inman-Johnson
Ms. Inman-Johnson introduced CACAA Board Member Thomas Robert Thompson, of the Thomas Robert Thompson Law Firm, who was present in support of this item, and she distributed a brochure on the CACAA Weatherization Program (on file in the Office of the City Treasurer-Clerk).
Item 2 - Accepted the presentation of the Comprehensive Annual Financial Report (CAFR) for FY2008, including the CAFR and the “Financial and Compliance Audit of Federally Assisted Programs and State Financial Assistance�, for the year ending September 30, 2008, presented by Ms. Kathleen Brothers, Chairperson of the Audit Committee (recommended for acceptance by the Department of Management and Administration [DMA]/Accounting Services)
The Commission thanked Ms. Brothers and the other members of the Audit Advisory Committee, Ms. Angela Poole and Mr. James Murdaugh, and Mr. Rick Feldman and other Accounting Services staff members.
Mayor Marks announced that City Auditor Sam McCall had successfully defended his dissertation and received his doctorate, and the Commission commended Dr. McCall on his achievement.
Items 4-5 and 7-8 - Voted 5-0 to approve the staff's recommendations presented in Consent Agenda Items 4-5 and 7-8, taking the following action:
Item 3 - PULLED FOR DISCUSSION an item relating to the transfer of reserved trips to the Tallahassee Regional Airport (brought forward by the City Attorney) - SEE BELOW
Item 4 - Accepted the Tallahassee Community Redevelopment Agency's FY2008 Annual Report for filing (Option 1 recommended by Economic & Community Development)
Item 5 - Adopted Resolution No. 09-R-07, providing for certain issues associated with the Clean Air Interstate Rule (CAIR) authorized account representatives and indemnification (Option 1 recommended by Electric Utility)
Item 6 - PULLED FOR DISCUSSION an item related to the abandonment of a portion of Adams Street and First Avenue in front of the Governor's Mansion (an item brought forward by Public Works/Traffic Engineering) - SEE BELOW
Item 7 - Approved the purchase of 14 replacement vehicles for Public Works Streets and Drainage, for a total price of $1,513,039.25 (Option 1 recommended by Public Works and Fleet Management)
- $22,969.00 from Hub City Ford, of Crestview, Florida
- $131,623.00 from Ring Power, of Tallahassee, Florida
- $161,732.64 from Flint Equipment Company, of Tallahassee, Florida
- $767,572.09 from Ward International Trucks, of Tallahassee, Florida
- $326,340.52 from WorkTrux Truck Bodies, of Dothan, Alabama
- $102,802.00 from Terex Utilities, of Whitehouse, Tennessee
For total purchases from the vendors as follows:
One (1) 2009 F150 Ford Cab 4x4 Truck for $22,969.00 from Hub City Ford, pursuant to Florida Sheriffs Contract #08-16-0908
One (1) Lee Boy Low Deck Paver for $131,623.00 from Ring Power, pursuant to Florida Sheriffs Contract #08-16-0908
One (1) 2009 John Deere Excavator for $127,337.52 and one (1) 2009 Dynapac Roller for $34,395.12, totaling $161,732.64, from Flint Equipment Company, pursuant to Florida Sheriffs Contract #08-16-0908
Five (5) 2010 4400 4x2 Crew Cab International flat bed dump trucks, purchasing the chassis for $67,528.60 each, totaling $337,643,00, from Ward International Trucks, pursuant to Contract #1285; and purchasing the bodies for $11,398.00 each, totaling $56,990.00, from WorkTrux Truck Bodies, pursuant to Contract #1494; for a cost per truck of $78,926.60, totaling $394,633.00 for the five (5) dump trucks
Two (2) 2010 International 7600 Dump Trucks, purchasing the chassis for $108,563.00 each, totaling $217,126.00, from Ward International Trucks, pursuant to Contract #1285; and purchasing the bodies for $12,954.26, totaling $25,908.52, from WorkTrux Truck Bodies, pursuant to Contract #1494; for a cost per truck of $121,517.26, totaling $243,034.52 for the two (2) dump trucks
Two (2) 2010 7300 4x2 Ward International PB Loader Trucks with Asphalt Patch Bodies, purchasing the chassis for $70,225.68 each, totaling $140,451.36, from Ward International Trucks, pursuant to Contract #1285; and purchasing the PB loader asphalt patch bodies for $121,721.00, totaling $243,442.00, from WorkTrux Truck Bodies, pursuant to Contract #1494; for a cost per truck of $191,946.68, totaling $383,893.36 for the two (2) asphalt patch trucks
One (1) 2010 International 7400 Bucket Truck, purchasing the chassis for $72,351.73 from Ward International Trucks, pursuant to Contract #1285; and purchasing the body for $102,802.00 from Terex Utilities, pursuant to Contract #1555; for a total truck cost of $175,153.73
Item 8 - Approved the minutes of the February 2, 2009 Commission Retreat (recommended by the City Treasurer-Clerk/Records Management Officer)
Item 3 (pulled from Consent) - Voted 5-0 to adopt Resolution No. 09-R-08, transferring reserved trips from Delta Industrial Park to Tallahassee Regional Airport (Option 1 recommended by the City Attorney)
Item 6 (pulled from Consent) - Voted 4-1 (Commissioner Katz opposed) to approve the continued abandonment of Adams Street north of Brevard Street and the westerly 198.8 feet of First Avenue in front of the Governor's Mansion (Option 1 recommended by Public Works/Traffic Engineering)
Commissioner Lightsey expressed interest in seeing the state's security analysis on the continued need for this abandonment.
Item 9 - By consensus, introduced Ordinance No. 09-O-17, which would amend the Land Development Code to suspend certain site plan submittal requirements during any period declared a Local Economic Emergency, and set the ordinance for public hearing on April 22, 2009 (Option 1 as recommended by the City Attorney)
Item 10 - Voted 5-0 to approve a Neighborhood Stabilization Program (NSP) application to the Florida Department of Community Affairs before April 6, 2009, to receive Federal funds in the amount of $2,945,670 to be used for the rehabilitation of foreclosed properties for rental to households earning 50% of the Area Median Income (Option 1 as recommended by Economic Development)
Commissioner Mustian requested that Director of Economic and Community Development Tom Lewis bring back more specific information on foreclosures and how the NSP and other stimulus funds were creating more jobs in the Tallahassee community.
Commissioner Katz encouraged staff to identify people in this community who had lost their home due to an inability to pay their mortgage and offer assistance to them with their housing situation.
Item 11 - Received a presentation on the proposed Graffiti Abatement Program, presented by Assistant City Manager Jay Townsend (brought forward by the Assistant City Manager for Safety and Neighborhood Services)
Commissioner Gillum expressed strong exception to issuing a citation in cases where voluntary compliance could not be achieved.
Item 12 - Voted 5-0 to approve funding in an amount up to $125,000 to match the Florida Department of Transportation funding to perform a Corridor Master Plan for a portion of the Woodville Highway (SR 363), from Gaile Avenue to US 98 in Wakulla County (Option 1 recommended by the Capital Regional Transportation Planning Agency [CRTPA])
Item 12.1 - Voted 4-1 (Commissioner Gillum opposed) to approve a task order with Ampirical Solutions, in an amount not to exceed $885,155 for engineering and site support for the modification of Substation BP4, plus an optional $311,550 for a site representative for full-time construction monitoring, for a total task order amount of $1,196,705 (Option 1 recommended by Electric Utility)
Item 12.2 - By consensus, continued action on Ordinance No. 09-Z-02, introduced on February 11, 2009, with the public hearing held on February 25, 2009, which would amend the existing Ox Bottom Meadows PUD, totaling 36.36 acres located on the northwest corner of Ox Bottom Road and Thomasville Road (PRZ #080023), based on the findings and conditions of the Development Review Committee, the Planning Commission, and the information and evidence presented; by consensus, continued action on the ordinance to April 7, 2009 (recommended by Planning)
Item 12.3 - Received an update on the American Recovery & Reinvestment Act (ARRA), including a listing of City stimulus funding received/notified to date, a listing of outside agencies stimulus funding received/notified to date, and a listing of grants identified to date through a monitoring process
By consensus, authorized Commissioner Mustian to work with staff in reviewing the priority of sidewalk projects and in terms of identifying where improvements were most needed, in anticipation of more bike/ped funds coming in
Item 13 - Held the second and final public hearing, and voted 5-0 to adopt Ordinance No. 09-O-06, introduced on February 11, 2009, with the first public hearing held on February 25, 2009, amending sections of Chapter 10 of the Tallahassee Land Development Code to implement Comprehensive Plan Reform changes from Comprehensive Plan Amendments 2005-1-T-35, 2005-2-T-026 and 2006-2-T-09, based on the findings of fact and conclusions of law of the Planning Commission and any evidence presented at the hearing hereon (Option 1 recommended by Planning)
There were no speakers on this item.
Item 14 - Held the second and final public hearing, and voted 5-0 to adopt Ordinance No. 09-Z-09, introduced on February 11, 2009, with the first public hearing held on February 25, 2009, rezoning the Central Urban (CU) Zoning District to the CU-12 (Central Urban 12), CU-18 (Central Urban 18), CU-26 (Central Urban 26), CU-45 (Central Urban 45) and OS (Open Space) Zoning Districts, based on the findings of fact and conclusions of law of the Planning Commission and any evidence presented at the hearing hereon (Option 1 recommended by Planning)
There were no speakers on this item.
Item 15 - Held the first of two public hearings on the Second Amendment to the Development Agreement between the City of Tallahassee and Tallahassee Memorial Hospital (TMH) and its affiliate, Southeast Community Health Services (SECHS); by consensus, set the second and final public hearing on the Second Amendment to the TMH New Facility Development Agreement for April 7, 2009 (Option 1 recommended by the City Attorney).
Ms. Nancy Linnan, 215 South Monroe Street, Suite 215, representing TMH and the SECHS, appeared before the Commission in support of this item.
Unagendaed Speakers
Mr. Richard Dusenbury, 439 West Georgia Street, appeared before the Commission and requested that consideration be given to the Tish Byrd Garden Park in terms of some buffering between homes in the Carolina Oaks Commons and modification of the intended use of the Park to have adult parties.
Ms. Kathi Jaschke, 439 West Georgia Street (did not appear as requested, but distributed a handout on Mr. Dusenbury's presentation [placed on file in the Office of the City Treasurer-Clerk])
The Commission encouraged the neighbors to participate in mediation to resolve their concerns with this issue.
City Commission Information and Sharing of Ideas
Commissioner Mustian briefly discussed his concern with being as the City's representative and unable to attend all of the meetings of the Northwest Florida League of Cities since he had also been appointed to serve as the City's representative on the Florida League of Cities. At the Commission's request, he indicated he would find out whether alternating members of the City Commission could attend those meetings.
Commissioner Lightsey reported that she anticipated a request to turn one of the Pennlyn Drive vacant lots into a small neighborhood park, thereby protecting an existing massive oak tree on the lot.
Brief discussion also focused on scheduling the budget workshop on April 15, 2009, at 1:00 p.m., with only projected revenue information.
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