STATEMENT OF ISSUE
The Procurement Services Division requests the City Commission approval to award a three-year term contract to Marpan Supply Company Incorporated, to provide dumpster rental services to various city facilities, in accordance with the terms and conditions of Bid No. 0066-09-VA-BC.

City Commission approval is required in accordance with the City of Tallahassee’s Procurement Policy No. 242, as it is expected that the cost for these services over the life of the contract will exceed $250,000.00.

RECOMMENDED ACTION
Approval of Option 1 - Award a three year contract to Marpan Supply Company Incorporated, and authorize staff to enter into a contract for a period of three years.

FISCAL IMPACT
Based on past contract expenditures, it is estimated that the City will expend approximately $342,500.00 over the life of the three-year contract.

Funding will be provided from the approved operating funds of various City departments.

Cathy R. Davis, Manager-Procurement Services, Department of Management & Administration

Anita Favors Thompson, City Manager

For information, please contact: Vida Addison, 891-8289

SUPPLEMENTAL MATERIAL/ISSUE ANALYSIS
HISTORY/FACTS & ISSUES
Rental dumpsters are used as a convenient and efficient way to contain large amounts of trash. Procurement Services routinely issues solicitations for Citywide Dumpster Rental Services for use by various city facilities as necessary. Currently ten City facilities utilize a total of 79 dumpsters of various sizes. These facilities include Aviation (13); Electric (11); City Hall (1); Fleet Management (3); Fire (12); Parks and Recreation (21); StarMetro (2); TPD (2); Treasurer Clerk (1) and Water Utilities (13). Services provided as a part of this contract include unit maintenance, repairs, routine painting and on call graffiti removal services.

Approval of this contract enables City Departments to repetitively purchase these services, at an approved firm-fixed price, without obtaining quotations each time there is a need. Procurements utilizing this process are based on citywide quantities and/or utilization of services, which increases the city’s purchasing power and typically results in a savings, in lieu of individual departments requesting a quote each time the same type service is needed.

The invitation to bid these services was broadcasted to 65 vendors with 8 vendors requesting bid packages; however, only one firm (the City’s current vendor for these services) submitted a bid response. Procurement Services has received only one bid response, from Marpan Supply Inc., for the past three solicitations for these services. During this nine-year period we have continued to market these services to seek competition.

Budget and Policy reviewed this agenda item and concur that it meets purchasing and budget guidelines.

CHARITABLE CONTRIBUTIONS

1. Bids received from one vendor.
2. There was no claim of charitable contributions.
3. Award not based on Charitable Contribution Preference.

OPTIONS

1. Award a three year contract to Marpan Supply Company Incorporated, and authorize staff to enter into a contract for a period of three years.
2. Re-bid the contract.
3. Provide alternate direction

ATTACHMENTS/REFERENCES
Tabulation of Bid