STATEMENT OF ISSUE
The C K Steele Concrete Pavement Restoration and Repair Project includes the repair of approximately 20,000 square feet (sq.ft.) of concrete pavement.

The work is substantially complete. During the last of three phases of the work, an unforeseen condition was revealed that required immediate attention and remediation. Specifically, approximately 1,200 sq.ft. of existing pavement, not scheduled for repair, was found to be four to five inches thick rather than nine inches thick. In order to allow for proper reinforcing steel placement, these areas had to be removed and replaced.

Also, due to the closing of Adams Street, between Tennessee and Call, a part of this Change Order is the cost of maintenance of traffic. The responsibility for this was assigned to the contractor, after the award of the contract, with the understanding that the cost would be reimbursable when traffic could be allowed to flow normally. Construction Change Directives were issued so as not to cause any delay in the work.

The original contract was in the amount of $317,250.00. Change Order No. 1 for $20,536.49 was issued and approved on July 9, 2008. This is a request to approve Change Order No. 2 in the amount of $55,339.72 to address these project modifications.

RECOMMENDED ACTION
Option 1 — approve Construction Change Order No. 2 — Concrete Pavement Restoration and Repair for C K Steele Bus Terminal No. 1685 in the amount of $55,339.72 to Allen’s Excavation, Inc. to address the unforeseen conditions and the maintenance of traffic.

FISCAL IMPACT
This Change Order would be funded from Capital Project #02065-Renovate and Rehabilitate C K Steele Plaza. This project is funded by grant FL-03-0261091 from the Federal Transit Administration.

The Office of Budget & Policy and Procurement Services have reviewed this agenda item and concur with staff recommendation.

Ronald Garrison, Executive Director, StarMetro

Anita Favors Thompson, City Manager

For information, please contact: David Rosenfeld, Chief Construction Administrator, ext. 8222

SUPPLEMENTAL MATERIAL/ISSUE ANALYSIS
HISTORY/FACTS & ISSUES
On February 13, 2008, the City Commission approved the recommendation of award and authorized the execution of a contract with Allen’s Excavation, Inc. for the repair and replacement of existing pavement at C K Steele. A notice to proceed was issued on April 7th with a 5-month duration. Substantial completion was achieved on September 24th.

During the last two stages of this work, an unforeseen condition arose that required some additional replacement and repair. Specifically, approximately 1,200 sq.ft. of existing concrete pavement had to be replaced because, at only 4”-5” thick (as opposed to 9”+ thick everywhere else), it did not allow for proper placement and attachment of reinforcing steel. A unit cost for such work was provided as part of the base bid and was applied to this unforeseen condition.

In order to allow for the project to proceed without delay, Construction Change Directives were issued directing the contractor to proceed with the work with the understanding that a Change Order request would be processed to reflect an established contract price/time change and that no payment for this work would be made unless a Change Order is successfully processed.

In addition, during the preconstruction meeting, Star Metro identified a need to close off Adams Street between Tennessee and Call in order to accommodate buses that would ordinarily park in the areas under repair. The responsibility to hire and oversee the workforce to maintain the altered traffic was given to the contractor. He agreed to absorb this cost until the end of the project when a Change Order would be proposed and upon Commission approval, would be processed for the City to reimburse the Contractor the exact costs for this work, without mark-up. Change order No. 1 for $20,536.49 was issued and approved on July 9, 2008 to pay for this work during the months of April and May. This Change Order covers the cost of maintenance of traffic from June through September.

The original contract was in the amount of $317,250.00. Change Order No. 2 in the amount of $55,339.72 is to address these project modifications. Total construction cost is $393,126.21.

CHARITABLE CONTRIBUTIONS
Not Applicable.

OPTIONS

1. Approve Approval of Construction Change Order No. 2 — Concrete Pavement Restoration and Repair for C K Steele Bus Terminal No. 1685 in the amount of $55,339.72 to Allen’s Excavation, Inc. to address the unforeseen conditions and maintenance of traffic.

Pros: Avoid delaying the project and minimize costs.

Cons: All funding for this project is fully approved by the Federal Transit Administration (FTA) failure to complete project may jeopardize future FTA funding of construction projects.

2. Do not approve and provide guidance to staff.

Pros: Funds would be returned to the Federal Transit Administration (FTA).

Cons: Delays to the renovation at C K Steele Bus Plaza and additional project costs.

ATTACHMENTS/REFERENCES
None